Digify Data Room Review

Digify is a virtual data room with all the features you need for businesses of any size. There is an opportunity to set access rights, encrypt data, apply dynamic watermarks, monitor document changes, and so on.

General information about the program

Digify was founded in 2011 in California. Since then, the provider has continuously developed, thanks to which it has received several significant awards. In addition, the manufacturer guarantees that you get strict security, convenient functionality, and a simple interface.

The program’s cost starts from $100 per month and depends on your chosen plan. The simplest rates may be suitable for small businesses. At the same time, more expensive connectivity options are ideal for large and medium-sized companies.

The provider promises a round-the-clock support service for its customers – you can contact it by phone or email. However, remember that corporate customers will receive a response from the support service first (on a first-come, first-served basis).

Features

Digify has taken every possible step to make its data room as interesting as possible for people interested in their data security.

First of all, all technical characteristics of the data room are brought to international standards: there is encryption, everything complies with international protocols, and there is two-factor user authentication and integration with the authentication infrastructure.

Security of confidential documents

The program’s creators paid special attention to the security of storing data in a virtual room. The company’s chief administrator or founder independently controls their employees’ access to files. This is done by providing access via a link or email. If you mistakenly gave access to the wrong employee, you can revoke it in a few clicks.

In the virtual data room, you can independently set how long a document is available for viewing by one or another person. Access may be revoked at the end of the term, and the file automatically deleted from the data room.

Of course, all the necessary document protection measures, such as watermarks, a screen shield, and preview notifications, are present here. All this helps to avoid leakage of documents – potential intruders will not be able to download or photograph them.

Personalization

You can change the design of the virtual data room to suit your preferences – here; you can customize backgrounds and email notifications. You can also integrate your logos, brand colors, and slogan into the data room.

Integrations

Digify has ensured you can use all the convenient tools without leaving the data room. So, all information remains under the strongest possible protection. You can import data into Digify from services such as Google Drive, OneDrive, Box, and Dropbox.

It integrates Gmail and Outlook, Zapier, Salesforce, Slack and Shopify, and many other programs that you need to work.

How to get started with VDR?

You need to choose the appropriate plan and create a virtual data room to get started. Then set up importing files into it from third-party service or upload from a computer. After that, set up access for employees and enjoy your work.

6 Things to Look Out For When using an Online Data Rooms and How to Avoid Them

Today, hacker attacks have become commonplace. Experts confirm that no one is protected from hacking email, social media accounts, messengers, or software viruses.

A virtual data room is one of the most reliable ways for companies to protect themselves from data loss. In this article, you will find six important things to know about VDR before buying.

VDR is a secure way to connect with colleagues

No postal service can ensure 100% security of your correspondence. The easiest way to protect yourself is to use more complex passwords for your accounts. Surprisingly, the most popular passwords in this age of cyber threats are still numbers from 1 to 8 or relatives’ birthdays.

The virtual data room provides encryption for your messages that are transmitted internally. VDRs prohibit the use of simple passwords.

It is not possible to “catch” a virus in the virtual data room

Nowadays, online storage is the main entry point for most major hacker attacks. The easiest way to protect yourself from them is to be more attentive to incoming messages.

Using a virtual data room by itself eliminates the possibility of you getting a virus. After all, first, the file gets to the VDR server and then to your computer (where the system checks it for viruses). And sometimes, you don’t have to upload files and work inside VDR.

With virtual data rooms, personal data is under lock and key

Personal data includes the name, surname, and various identification codes. This includes payment data, social information about you, and biometric information. VDR will not allow hackers to steal this information if you store it there.

VDR can be used to store files

There is no security service among the classic “clouds,” which include iCloud, Google Drive, and Dropbox. As a result, the servers of almost all large companies have been hacked and leaked user data at least once.

This is impossible in a virtual data room, as more advanced, technologically advanced, and expensive data encryption methods are used. When choosing a VDR, you should consider which antivirus software your storage provider uses to scan downloaded files.

VDR protected from hacking

Cloud account hacking epidemics are quite common. For example, if you receive a file from a friend, you follow the link – and now your account has been hacked, and spam messages are sent through it to other users.

The virtual data room has nothing to do with standard clouds, so it is impossible to hack them using a third-party link.

VDRs are not only for data but also for transactions

Virtual data rooms were originally conceived as storage for files during large transactions. Now, most of these services can be used for mergers and acquisitions, due diligence, etc.

Personal data in the data room

Personal data is information that directly or indirectly relates to a specific individual—one of the methods to securely store your data in virtual rooms.

What is personal data?

Simply put, this is the last name, first name, passport details, bank details, phone numbers, residential address, photograph, and so on. The data must relate to a specific person. For example, an abstract phone number is not personal data because it is impossible to understand who owns it. But if there is a name opposite this phone, this is already personal data since it is clear to which person they refer.

The subject of personal data is the person whose information is collected, processed, and stored. The private data operator is a legal entity or a state organization that collects, processes, stores, transfers, and destroys these data.

Types of personal data

There are several types of personal data:

  • General personal data. For example, last name and first name, place of work, registration, phone number, and email. Such data may already be known to some people, such as relatives, or published on public sites like the Internet.
  • Special personal data. They are in closed access, and you can find them only after obtaining the person’s consent (the subject of personal data) or in the manner prescribed by law (through the court or the police) if there are grounds. As a rule, this is information relating to race, nationality, political views, religious or philosophical beliefs, health status, and intimate life of the subject of personal data.
  • Biometric personal data. This information characterizes a person’s physiological and biological characteristics of a person, on the basis of which it is possible to establish his personality. For example, blood type, fingerprints, photos, or Face ID. An important nuance: such data is considered personal only if it can be used to identify a person. Suppose there is a camera with face recognition at the entrance to the office. In that case, the photo of the employee is personal biometric data since the photo serves to identify the person.

There are other personal details as well. They serve as a supplement to general personal data and may change frequently. For example, data that is stored in the accounting department: information on wages, vacation period, seniority.

Criticism

The main problem with personal data is its frequent leaks. The hypothesis is simple: any database will leak. Tomorrow or in three years, in whole or in pieces, but it will happen. That is why the collection of personal and non-anonymous data is dangerous.

How VDR helps protect personal data

Virtual data rooms are an opportunity to store clients’ personal data and process them in a secure area. VDRs have the same security systems as safe deposit boxes, so hacking through the fault of “weak security” is almost impossible.

Modern data rooms offer many data manipulation, processing, and representation integrations. In addition, company employees may not even leave the application to work with data. So the risk of losing them is reduced to zero.